Choosing a Secure Virtual Data Room

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A secure virtual data room is an online storage space where confidential documents from businesses can be shared and reviewed. A VDR allows companies to conduct M&A or procure contracts, and perform due diligence without exposing sensitive data to the wrong individuals.

A top-quality VDR should include the following security features:

Document encryption is available during transport as well as when the document is at rest. This prevents your information from being accessed by unauthorized users, even if they have access to your password. Multi-factor authentication, which requires a second form of identification to verify a user’s identity before they can view information. Monitoring activity to identify and prevent unauthorised logins.

Granular document permissions and restriction settings, preventing unauthorised document sharing and downloading. These features decrease the risk of leakage of data and permit administrators to monitor each user’s actions within a project. Key management system that creates keys, distributes them and stores the encryption keys safely. strict auditing and conformity with industry-standard security practices such as ISO 27001, SOC 2 GDPR, ISO 27001 and FINRA.

The most suitable VDR is based on the type of data that you will be uploading, and the number of users that are able to access the data. If you’re looking to store sensitive information you should choose a provider that offers a high level of security and a number of other useful features to help your project. You should consider using a VDR with watermarks for documents if you’re hosting an event that involves external parties. This will stop unauthorised printing and sharing.